keenresume
  1. Home
  2. Resume examples
  3. Business & management
  4. Executive assistant

Executive assistant resume example

A resume for an experienced executive assistant supporting a CEO. Executives hiring an EA are trusting someone with their time, their reputation and their secrets, so the resume shows the seniority of the people supported, the complexity of the calendar and travel, and the judgment involved.

Executive assistant resume example, page 1 of 2Yasmin HaddadExecutive Assistant to the CEOyasmin.haddad@example.com · (212) 555-0186 · New York, NY · linkedin.com/in/yasmin-haddad-eaSummaryExecutive assistant with eight years of experience, the last five supporting the CEO of a 900-person mediacompany. I run a calendar that changes hourly, plan international travel, organize board meetings fromagenda to minutes, and handle confidential matters quietly. Certified Administrative Professional (CAP).ExperienceExecutive Assistant to the CEOMar 2021 – PresentBrightwater Media Group · New York, NY•Manage the CEO’s calendar, email triage and priorities across 3 time zones, protecting 6 hours of focusedtime a week that had previously been booked over.•Organize 4 board meetings and 2 investor days a year: agendas, board books in Diligent, travel for 9directors and minutes for the corporate secretary.•Plan about 40 domestic and international trips a year, re-booking within an hour during disruptions; cuttravel spend by 15% through a preferred hotel program.•Coordinate the CEO’s quarterly town halls for 900 employees and the executive team’s offsite.•Track decisions and follow-ups from 6 weekly leadership meetings in Asana, so nothing waits for areminder.Executive Assistant to two Senior Vice PresidentsJan 2019 – Feb 2021Ellsworth Pratt Advisors · New York, NY•Supported 2 SVPs and their 18-person teams: scheduling, expenses in Concur and client meeting logistics.•Reconciled $250,000 in monthly expenses with zero audit exceptions over 2 years.•Moved the department to digital filing during the 2020 shift to remote work, finishing in 3 weeks.Administrative AssistantJun 2018 – Dec 2018Ellsworth Pratt Advisors · New York, NY•Supported a 12-person research team with scheduling, reports and client mailings.EducationB.A. in Communications2014 – 2018Hunter College, City University of New York · New York, NYSkillsComplex calendar management · Domestic and international travel · Board meeting logistics ·Diligent Boards · Microsoft 365 · Google Workspace · Concur · Asana · Event planning ·Expense reconciliation · Minute taking · ConfidentialityCertificationsCertified Administrative Professional (CAP)2023International Association of Administrative ProfessionalsYasmin Haddad · 1 / 2
Executive assistant resume example, page 2 of 2LanguagesEnglish Native · Arabic Native · French ProfessionalYasmin Haddad · 2 / 2
Executive assistantUse this example

What recruiters look for

  • Who you supported: title and number of executives, the size of the company and anyone else you worked for (boards, teams).
  • Calendar complexity: time zones, meeting volume, how you protect priorities. This is the core of the job.
  • Board and event experience: board meetings, investor events, offsites. They mark you as ready for C-level support.
  • Anticipation: examples of solving a problem before the executive knew about it.
  • Discretion and trust: confidential projects, personnel matters, access to email and finances.
  • Tools: Microsoft 365 or Google Workspace, expense and travel systems, board portals, project trackers.

Writing the summary

Say who you support (title, company size), for how long, and the three or four areas you own. Mention CAP if you hold it. EAs moving toward chief of staff roles should add the projects they lead.

The summary in this example

Executive assistant with eight years of experience, the last five supporting the CEO of a 900-person media company. I run a calendar that changes hourly, plan international travel, organize board meetings from agenda to minutes, and handle confidential matters quietly. Certified Administrative Professional (CAP).

Executive assistant moving toward chief of staff

Senior executive assistant to the CEO of a 2,000-person healthcare company, now leading operating rhythm for the executive team: weekly meetings, quarterly business reviews and board preparation. I want to grow into a chief of staff role where I own strategic projects as well as the calendar.

EA supporting several executives in a fast-growing startup

Executive assistant supporting the CEO, CFO and CTO of a 150-person fintech startup. I juggle three calendars, plan our investor meetings and offsites, and set up the office systems a company needs as it doubles in size.

Bullet points that work

Strong lines for this role, beyond the ones in the example. Borrow the shape and put in your own numbers.

  • Coordinated a 3-day executive offsite for 30 leaders in Lisbon, delivered $20,000 under budget.
  • Managed the CEO’s inbox of 300 emails a day, drafting replies for about half for approval.
  • Prepared the CEO for 120 external meetings a year with one-page briefings on each attendee.
  • Planned a 12-city investor roadshow in 9 days with no missed meetings.
  • Handled confidential executive hiring logistics for 6 senior searches without a leak.
  • Built an onboarding guide for new executive assistants that cut their ramp-up from 2 months to 3 weeks.
  • Ran the logistics of a company acquisition announcement for 1,200 employees across 5 offices on the same morning.
  • Managed personal appointments, household vendors and family travel for the CEO with complete discretion.
  • Reduced recurring meeting time on the CEO’s calendar by 25% through a quarterly calendar audit.
  • Coordinated 4 annual shareholder meetings with the corporate secretary and outside counsel.

Skills to list

Hard skills

  • Complex calendar management
  • International travel planning
  • Board meeting and board portal administration
  • Expense management (Concur, Expensify, Navan)
  • Microsoft 365 or Google Workspace at an advanced level
  • Event and offsite planning
  • Project tracking (Asana, Monday, Notion)
  • Minute taking
  • Presentation formatting

Soft skills

  • Discretion
  • Anticipating needs
  • Gatekeeping with tact
  • Composure when plans change
  • Representing the executive professionally

Certifications and licenses worth listing

  • Certified Administrative Professional (CAP) from IAAP: the best-known credential for administrative professionals; useful for senior EA roles.
  • Microsoft Office Specialist Expert (Excel, Word): helpful if you build reports and presentations.
  • Notary public commission: a small plus in legal, finance and real estate offices; requirements are set by each state.

Length and format

One page for most executive assistants, two only for very senior EAs with board and chief of staff work. Lead with the executive you support now and the scope of that support; earlier roles get two or three bullets.

Common mistakes

  • Not saying who you supported. “Supported executives” could mean a director or a Fortune 500 CEO.
  • Listing tasks with no sense of scale: how many meetings, trips, time zones, events?
  • Sharing confidential details about the executive or company. Describe the type of work, never the content.
  • Leaving out board, investor or event work, which most separates a C-level EA from an administrative assistant.
  • Sloppy formatting or a typo. Your resume is a sample of the documents you will prepare for an executive.

Questions and answers

What skills should an executive assistant resume include?

Calendar management, travel, meeting and event planning, expense systems, Microsoft 365 or Google Workspace, and any board portal or project tracker you use. Then show discretion and anticipation through your bullets.

Should I name the executive I support?

Use the title and company, not the person’s name. “Executive Assistant to the CEO” tells the reader what they need to know.

How do I move from executive assistant to chief of staff?

Take on projects beyond the calendar: running leadership meetings, preparing board materials, tracking company goals. Put them first in your bullets and use the chief of staff alternative summary above.

Related examples

All Business & management examples

All resume examples